Associate, Operations Coordinator

About the role

CITIC Securities International is looking for an Associate, Operations Coordinator for its Pune office. The role covers the daily coordination of the Operations team, from budget and inventory to recruitment support, events, travel and administrative assistance to senior leaders.

Key responsibilities

• Monitor the Operations team's monthly budget and submit expenditure to senior management for review and approval.
• Maintain and monitor inventory and accurate headcount records, and support workforce tracking and reporting.
• Coordinate interview scheduling and recruitment for Operations roles with recruitment consultancies, hiring managers and the HR team.
• Partner with Administration and Facilities on desk movements, seating arrangements, team rosters and workplace needs.
• Support Rewards & Recognition initiatives, charity and employee engagement events, and business travel arrangements.
• Arrange training sessions and development initiatives with HR.
• Provide diary support, meeting scheduling, invitations and room bookings to the Head of Middle Office and Head of Pune Operations, and support other teams as required.

Required profile

• 5-8 years of experience in an Associate, Business Management, Administration, Operations Coordination, Business Support or Executive Assistant role.
• Experience coordinating with HR, Administration, Facilities, vendors and recruitment consultancies.
• Ability to work with colleagues across India, Hong Kong and China.
• Self-motivated, proactive and flexible, willing to take ownership and support wider operations.

Required skills

• Good working knowledge of billing, invoice management and Accounts Payable.
• Proficiency in Microsoft Word and Excel, including trackers, reports and budgets.
• Strong organization, planning, attention to detail and problem-solving skills.