Administrative Specialist

About the role

The Administrative Specialist will ensure the smooth operation of the Bangalore office by managing daily administrative tasks, coordinating meetings, and supporting both internal teams and the sales function. This role is central to maintaining an efficient, orderly workplace and providing essential assistance to new hires and executives.

Key responsibilities

• Oversee end‑to‑end office operations, including layout planning, supply inventory, and processing of official documents and correspondence.
• Serve as the primary contact for office facilities, coordinating maintenance, repairs, and liaising with internal IT support.
• Manage vendor relationships, handle daily communications, and ensure timely delivery of services.
• Organize internal meetings and events, both offline and virtual, and maintain up‑to‑date team calendars.
• Inspect and maintain office equipment, arranging professional servicing, repairs, or replacements as needed.
• Develop and refine standardized administrative policies and workflows to improve efficiency.
• Support new‑employee onboarding by preparing paperwork, providing office supplies, and arranging system permissions.
• Track and review office administrative expenses, ensuring cost‑effectiveness and compliance.
• Provide daily administrative assistance to the sales team, including client reception and schedule coordination.

Required profile

Required skills