Administration Manager – Facilities & Vendor Operations

About the role

Flex is creating a new independent company focused on digital infrastructure. The Administration Manager will lead day‑to‑day administrative operations for the India GBS location in Chennai, ensuring smooth facilities management, vendor coordination and statutory compliance.

Key responsibilities

• Manage office facilities, security, housekeeping and workplace safety.
• Oversee vendor contracts (facilities, transport, cafeteria, courier) and ensure SLA and budget adherence.
• Coordinate employee travel desk, onboarding logistics and workplace amenities.
• Ensure compliance with local labour laws, statutory licences and audit requirements.
• Own the admin/facilities budget, drive cost optimisation and reporting.
• Partner with HR, IT and Finance to deliver an integrated workplace experience.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 8‑12 years of experience in administration or facilities management, preferably within a GBS/shared‑services environment.
• Proven experience with vendor management, statutory compliance and budget handling in an Indian entity.
• Strong coordination, follow‑up and attention‑to‑detail skills.
• Effective vendor communication and problem‑solving abilities.

Required skills

• Facilities management
• Vendor management
• Statutory compliance
• Budget management

What we offer

• Health insurance
• Paid time off (PTO)
• Inclusive and collaborative work environment