Office Administrator

About the role

Quvia is seeking an Office Administrator to serve as the operational backbone of the organization. The role will manage day‑to‑day workplace operations, facility maintenance, vendor relationships, travel logistics, and employee engagement, ensuring a seamless and premium office environment.

Key responsibilities

• Oversee all physical and administrative office functions during regular business hours.
• Manage maintenance schedules for structural, electrical, HVAC, plumbing, and aesthetic needs.
• Direct third‑party housekeeping and security teams, auditing hygiene and safety standards daily.
• Control inventory, procurement, and usage tracking for office supplies and consumables.
• Supervise cafeteria, pantry, and beverage services, monitoring quality and vendor hygiene.
• Maintain the non‑IT fixed asset register and support sustainability initiatives.
• Provide on‑call support for high‑priority incidents, travel disruptions, and urgent facility matters outside standard hours.

Required profile

• Strong organizational and multitasking abilities.
• Proactive attitude with the capacity to handle emergencies and urgent issues.
• Excellent communication skills for coordinating with vendors and internal teams.
• Detail‑oriented approach to facility upkeep, consumables management, and asset tracking.

Required skills