Receptionist

About the role

We are seeking a professional Receptionist to be the first point of contact for visitors and callers at our Vyttila office. The role combines front‑office duties with basic administrative support, ensuring a welcoming and efficiently run reception area.

Key responsibilities

• Greet and welcome guests as soon as they arrive.
• Direct visitors to the appropriate person or office.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area with necessary stationery and materials.
• Provide accurate information in‑person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain office security by monitoring the logbook and issuing visitor badges.
• Update calendars and schedule meetings.
• Arrange travel, accommodations, and prepare vouchers.
• Keep records of office expenses and costs.
• Perform clerical duties such as filing, photocopying, transcribing, and faxing.

Required profile

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Professional attitude and appearance.
• Strong written and verbal communication skills.
• Resourceful and proactive when issues arise.
• Excellent organizational, multitasking, and time‑management abilities.
• Customer‑service oriented mindset.

Required skills

• Proficiency in Microsoft Office Suite.
• Hands‑on experience with office equipment such as fax machines and printers.