Personal Secretary

About the role

The IAN Institute of Rehabilitation & Research is seeking a full‑time Personal Secretary to support its senior leadership team in Thrissur. This on‑site position provides essential administrative assistance in a fast‑paced, patient‑focused hospital environment.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments.
• Handle incoming calls, correspondence and inquiries with professionalism.
• Prepare, draft and format documents, reports and presentations.
• Maintain organized filing systems and electronic records.
• Arrange travel, logistics and related expenses.
• Follow up on pending tasks to ensure timely completion.
• Collaborate with clinical and non‑clinical departments to facilitate smooth office operations.

Required profile

• High school diploma minimum; diploma or degree in administration or business preferred.
• Prior experience as a personal or executive assistant, preferably in healthcare or rehabilitation.
• Strong written and verbal communication with a courteous, professional demeanor.
• Excellent organizational abilities, attention to detail and capacity to prioritize multiple tasks.
• Demonstrated discretion and ability to maintain confidentiality.

Required skills

• Proficiency with office software: word processing, spreadsheets, email and presentation tools.
• Comfort using basic digital tools and document‑management systems.