Personal Secretary

About the role

The Personal Secretary provides comprehensive administrative support to senior leadership at IAN Institute of Rehabilitation & Research. Working on‑site in Thrissur, the role ensures smooth daily operations, effective time management, and professional coordination with internal and external stakeholders.

Key responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for senior executives.
• Prepare, organize, and file documents, correspondence, and records.
• Arrange travel, accommodation, and logistics as required.
• Liaise with healthcare professionals, families, and external partners while maintaining confidentiality.
• Support day‑to‑day office functions, including handling phone calls and email communications.

Required profile

• Minimum higher secondary diploma; a degree in administration, management or related field is preferred.
• Strong personal and executive assistance abilities with attention to detail.
• Effective written and verbal communication skills.
• Previous experience in healthcare, education, or rehabilitation settings is an advantage.

Required skills

• Proficiency with word processing software.
• Proficiency with spreadsheet applications.
• Experience using email clients.
• Familiarity with scheduling tools.
• Basic data‑entry capabilities.