Office Assistant

About the role

We are looking for a proactive Office Assistant to support daily administrative operations, ensure smooth communication, and maintain accurate records. The role involves interacting with internal teams, clients, and vendors while upholding confidentiality and efficiency.

Key responsibilities

• Answer and direct phone calls, manage mail and email correspondence, and serve as a primary contact for internal and external stakeholders.
• Schedule meetings, appointments, travel arrangements, and maintain staff attendance, leave, and timesheet records.
• Prepare, edit, and distribute documents, reports, and presentations; manage both physical and digital filing systems.
• Order office supplies, maintain equipment, and ensure the office environment is organized and tidy.
• Assist with data entry, basic bookkeeping, expense tracking, invoice generation, and salary disbursement while preserving confidentiality.
• Greet visitors, coordinate refreshments, and provide general support to clients and staff.
• Conduct research on vendors, agencies, and market information; maintain an up‑to‑date vendor database.
• Support pre‑sales activities, coordinate sales meetings, and help prepare proposals and presentations.

Required profile

• Graduate degree preferred (B.Com. or equivalent).
• Proven administrative experience with strong written and verbal communication.
• Excellent time‑management, multitasking abilities, and aptitude for learning new software.
• Experience handling office expenses, employee timings, and maintaining confidential information.

Required skills

What we offer

• Opportunity to work in a dynamic environment with exposure to various business functions.
• Professional development and growth within the organization.