Office Administrator & Receptionist

About the role

We are looking for a proactive Office Administrator & Receptionist to oversee daily office operations, ensure a safe and efficient workplace, and serve as the first point of contact for visitors and employees.

Key responsibilities

• Manage office infrastructure, repairs, maintenance, space planning, housekeeping, pantry, utilities, and assets.
• Oversee seating arrangements, access control, attendance systems, parking, and overall workplace logistics.
• Coordinate vendor relationships for security, housekeeping, IT support, facility maintenance, stationery, cafeteria, and negotiate contracts to ensure quality and cost‑efficiency.
• Procure office supplies, hardware, and inventory while adhering to budget constraints.
• Maintain statutory compliance related to fire safety, insurance, licenses, and AMC contracts.
• Prepare and monitor administration budgets, conduct cost analysis, and track expenses.
• Approve and process vendor invoices, payments, and reconciliations.
• Support onboarding and off‑boarding logistics, including workstations, access, assets, and welcome kits.
• Collaborate closely with HR, IT, and Finance to align operational activities.
• Implement workplace safety policies, conduct fire drills, and manage emergency response procedures.
• Lead and mentor the admin team, establishing SOPs and best practices.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Minimum 5 years of experience in Administration or Facility Management, preferably in a corporate environment.
• Proven experience managing vendors, budgets, compliance, and workplace operations.

Required skills