Office Administrator

About the role

We are seeking a proactive Office Administrator to support the day‑to‑day operations of Praan, an impact‑focused deep‑tech startup developing filter‑less clean‑air technology. The role ensures the office runs smoothly, enabling the team to focus on building innovative solutions for global air‑pollution challenges.

Key responsibilities

• Oversee daily office operations and maintain an efficient workplace environment.
• Manage office supplies inventory, place orders, and coordinate with vendors for maintenance and services.
• Support basic accounting entries, record‑keeping, and bookkeeping tasks.
• Handle guest relations, welcome visitors, and coordinate housekeeping staff schedules.
• Assist in organizing company events, meetings, and internal communications.
• Maintain up‑to‑date records, files, employee attendance, and HR documentation.
• Coordinate domestic and international shipments, liaise with logistics partners, and prepare logistics documentation such as invoices, packing lists, and shipping instructions.
• Track shipments and provide status updates to internal teams and customers.

Required profile

• At least 2 years of experience in an administrative or office management role.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage vendor relationships and negotiate contracts.
• Problem‑solving mindset and proactive attitude.

Required skills

• Basic bookkeeping and financial record‑keeping.
• Familiarity with office supply and logistics management.