Executive Assistant to Managing Director

About the role

We are seeking a proactive Executive Assistant to support the Managing Director of a fast‑growing flexible packaging leader. The role is based in Whitefield and involves providing high‑level administrative support to enable the MD to focus on strategic growth, partnerships and digital transformation.

Key responsibilities

• Manage the MD’s calendar, prioritize meetings and arrange domestic and international travel, accommodations and itineraries.
• Prepare briefing materials, agendas, presentation decks and board reports for leadership and investor meetings.
• Serve as the primary liaison for internal stakeholders and external partners, filter communications, draft correspondence and escalate critical items.
• Oversee expense reporting, invoice processing and executive‑level spend documentation in compliance with audit requirements.
• Coordinate cross‑departmental initiatives, schedule syncs, track deliverables and ensure follow‑through on action items.
• Handle confidential information, NDAs and executive communications with utmost discretion.

Required profile

• Graduate degree (any discipline).
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Proven discretion handling high‑stakes and confidential matters.

Required skills

• Microsoft Office Suite – Word, Excel, PowerPoint, Outlook.
• Google Workspace – Docs, Sheets, Calendar, Meet.
• Calendar and time‑blocking tools such as Clockwise.
• Travel and expense management platforms – SAP Concur, Expensify.
• Experience preparing board meeting materials and taking minutes.