Executive Assistant to Managing Director

About the role

The Managing Director is seeking a proactive Executive Assistant to provide high‑level administrative support and ensure smooth daily operations. This full‑time position requires a detail‑oriented professional who can manage priorities, communications, and logistics in a fast‑paced environment.

Key responsibilities

• Own and manage the MD’s calendar, aligning meetings with business priorities and ensuring proper buffers, agendas, and preparation.
• Screen, prioritize, and draft professional responses to emails, messages, and other correspondence on behalf of the MD.
• Track key action items, prepare meeting agendas, minutes, and summaries, and drive follow‑ups across teams to ensure accountability.
• Coordinate end‑to‑end travel planning, itineraries, accommodations, and handle expense tracking and reimbursements.
• Support special projects, including presentations, research, and strategic initiatives.

Required profile

• 3–8 years of experience in an Executive Assistant or similar role.
• Strong written and verbal communication skills.
• High ownership mindset with meticulous attention to detail.
• Assertive, proactive, and highly organized.

Required skills

• Proficiency with MS Office.
• Experience using Google Workspace.