Executive Assistant to Founder

About the role

The Founder of a fast‑growing marketing, PR and communications firm is seeking a highly organised Executive Assistant. This role goes beyond traditional admin duties, supporting both professional and personal aspects of the Founder’s agenda while ensuring seamless coordination across internal teams, clients and external partners.

Key responsibilities

• Manage the Founder’s professional and personal calendar, schedule meetings, calls and appointments, and prevent conflicts.
• Maintain task trackers, follow up on deliverables, monitor deadlines and escalate blockers as needed.
• Coordinate with PR, Social Media, Brand, Digital Marketing, Business Development, HR and Operations teams to gather updates, organise review meetings and prepare agendas, minutes and action items.
• Arrange client meetings, presentations and business pitches, track commitments and ensure timely follow‑ups.
• Handle travel arrangements, personal appointments and important information flow for the Founder.

Required profile

• 3–6 years of experience supporting senior executives, preferably in a fast‑paced environment.
• Proactive, discreet and able to anticipate needs while managing multiple priorities.
• Excellent communication and stakeholder‑management skills.
• Strong organisational abilities with a focus on detail and accountability.

Required skills

• Microsoft Teams