Executive Assistant to Founder (Admin & HR)

About the role

We are a fast‑growing, family‑run premium perfume and fragrance brand seeking a proactive Executive Assistant to support our Founder. The role combines executive support, office administration and HR coordination, offering high ownership in a dynamic environment.

Key responsibilities

• Manage the Founder’s calendar, meetings, travel arrangements and daily schedule.
• Handle correspondence, prepare presentations, reports and maintain confidential business documents.
• Coordinate with internal teams, vendors, consultants and external stakeholders to ensure timely task execution.
• Track action items, follow up on deliverables and support business projects and research.
• Oversee day‑to‑day office administration, facilities, supplies and vendor management.
• Manage office logistics, travel bookings, courier services and administrative documentation.
• Assist recruitment by scheduling interviews, coordinating candidates and supporting hiring activities.
• Facilitate employee onboarding, maintain HR records, attendance, leave management and payroll coordination.
• Support implementation of HR policies, employee engagement initiatives and internal communication.
• Organise company meetings, events, exhibitions and ensure smooth operational support across functions.

Required profile

• 4–9 years of experience as an Executive Assistant, Administrator or HR Coordinator.
• Graduate degree; MBA or HR qualification is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities with high discretion.
• Ability to work independently with minimal supervision.
• Positive attitude, ownership mindset and attention to detail.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Google Workspace