Executive Assistant to Directors

About the role

The Executive Assistant to the Directors provides high‑level administrative, operational and strategic support to senior leadership, ensuring smooth day‑to‑day operations and effective time management. The role acts as a key liaison between the Directors and internal or external stakeholders, handling confidential information with discretion.

Key responsibilities

• Manage bills, payments, renewals and vendor coordination for home and office maintenance.
• Book and coordinate personal and professional appointments, travel, and related logistics.
• Maintain individual and shared calendars, schedule meetings, block time strategically and avoid conflicts.
• Conduct research, present concise options with pros/cons, and shortlist hotels, flights and experiences.
• Draft emails, notes, presentations and ensure clear, professional communication.
• Follow up with stakeholders, act as a buffer to streamline communication, and protect sensitive information.

Required profile

• Bachelor’s degree or equivalent qualification.
• 5–8 years of experience supporting senior leadership, preferably in real estate or a fast‑paced environment.
• Strong organizational, multitasking and attention‑to‑detail abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential data and work under pressure.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Proficiency with scheduling tools