Executive Assistant to Director – Panaji, Goa

About the role

The Executive Assistant to the Director will provide comprehensive administrative support to the Director of InstiFi, a fast‑growing digital payments company. Based in Panaji, Goa, this full‑time, on‑site position involves managing schedules, coordinating meetings, handling travel arrangements, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage the Director’s calendar, appointments and daily schedule.
• Coordinate internal and external meetings, prepare agendas and record minutes.
• Handle email correspondence, phone calls and official communications on behalf of the Director.
• Arrange domestic and international travel, including flights, accommodation and itineraries.
• Prepare presentations, reports, MIS, spreadsheets and other business documents.
• Follow up with department heads to ensure timely completion of assigned tasks.
• Act as the primary point of contact between the Director and employees, clients, vendors and partners.
• Maintain confidential files, contracts and important business records.
• Organise company events, board meetings and leadership meetings.
• Assist in preparing business proposals, presentations and strategic reports.
• Monitor pending tasks and ensure deadlines are met.
• Handle expense reports, reimbursements and basic administrative activities.
• Support the Director with special projects and other executive‑level assignments.

Required profile

• Full‑time, on‑site availability in Panaji, Goa.
• Strong organisational and communication abilities.
• Ability to handle confidential information with discretion.
• Proactive coordination across multiple teams and stakeholders.

Required skills