Executive Assistant to CEO (Personal Assistant)

About the role

The Personal Assistant will support the Chief Executive Officer by managing the CEO’s schedule, handling communications, and coordinating meetings with internal teams, clients and investors. This role requires a highly organized individual comfortable in a fast‑moving technical and strategic environment.

Key responsibilities

• Maintain and optimise the CEO’s calendar, preventing conflicts and prioritising strategic time blocks.
• Schedule internal meetings, client calls, investor discussions and ensure agendas and supporting documents are prepared in advance.
• Arrange travel logistics, including flights, hotels and itineraries for domestic and international visits.
• Coordinate with clients and external partners across multiple time zones, tracking tasks, deadlines and project follow‑ups.
• Prepare, proofread and manage documents such as NDAs, MoUs, grant applications and investor reports.
• Act as a liaison between the CEO and department heads, collecting updates and feeding them into project dashboards (ClickUp, Notion, Trello).
• Handle confidential information with discretion and support board‑room and due‑diligence preparations.

Required profile

• 2–4 years of experience as a personal or executive assistant.
• Excellent written and spoken English.
• Strong time‑management and organisational abilities.
• Ability to work independently in a dynamic R&D/technology environment.

Required skills

• Google Calendar
• Microsoft Office
• ClickUp
• Notion
• Trello

What we offer

• Competitive salary – best in the industry.
• Immediate joiners preferred.
• Opportunity to work closely with senior leadership in an innovative engineering R&D setting.