Executive – Assistant to Director

About the role

The company is hiring one Executive – Assistant to Director in Borisana, Kadi, Gujarat. The role acts as the main coordinator for the Director's daily operations, covering meetings, travel, purchasing, SAP operations, expense and vendor management, and supporting the Director's team.

Key responsibilities

• Serve as the primary point of coordination for the Director's daily activities, summarizing Daily RTP meetings and keeping departments informed.
• Oversee factory activities and inform management of critical developments, especially when the Director is away.
• Maintain the Director's travel checklist, arrange meetings with employees and vendors, and attend functions and expos with the Admin and HR teams.
• Manage the end-to-end purchase process from Purchase Requisition to invoice verification, review and approve POs in SAP (ME28) and authorize short-quantity approvals.
• Manage PO and GRN authorizations in the Director's absence, identify cost-effective vendors, and support SAP development error resolution.
• Manage the Director's expenses (card and cash), payment approvals, forex card top-ups, credit notes, and sales returns.
• Coordinate logistics, transport and dispatch, and forward cost sheets, import documents and customer reports to the Director.
• Organize monthly review meetings, conduct plant rounds, and support budget preparation, inventory valuation and IT projects.

Required profile

• Graduate or post-graduate in Business Administration, Commerce or a related discipline.
• 3 to 6 years of experience.
• Location: Borisana, Kadi, Gujarat.

Required skills

• SAP (ME28, ZTD11, ZSD11, IH08, MM03, FBL5N, F47)
• HRMS portal approvals
• Cost analysis and monitoring of plant costs