Executive Assistant to Director – Global Publishing House

About the role

We are looking for a proactive Executive Assistant to support the Director of a global publishing house. The role serves as the central hub for communication, coordination, and information flow between the Director, internal teams, clients, and external partners.

Key responsibilities

• Act as the primary point of contact for the Director, managing inbound and outbound communications.
• Maintain and prioritize the Director’s calendar, schedule meetings, and prevent conflicts.
• Track tasks, discussions, and action items across teams, ensuring timely completion.
• Prepare meeting agendas, capture minutes with clear action owners, and follow up on decisions.
• Coordinate travel, accommodation, and detailed itineraries with contingencies.
• Record daily expenses, generate periodic reports, and manage documentation and filing systems.
• Prepare HR documents such as contracts and onboarding materials, and liaise with payroll.
• Build and maintain structured systems for workflow discipline and continuous process improvement.
• Handle confidential information with the utmost discretion.

Required profile

• Graduate or postgraduate degree.
• 4–8 years of experience as an Executive Assistant, Administrative or Operations professional supporting senior leadership.
• Excellent written and verbal English communication.
• Strong organisational, time‑management and follow‑up abilities.
• High attention to detail and ability to manage multiple priorities.

Required skills

• Proficiency with Google Sheets for tracking and reporting.