Executive Assistant to Director Development

About the role

The Executive Assistant (EA) will provide high‑level administrative and operational support to the Director of Development, ensuring the Development Office runs smoothly. This position demands exceptional organization, meticulous attention to detail, and the ability to manage confidential information with discretion.

Key responsibilities

• Proactively manage the Director’s calendar, schedule meetings, appointments, and travel arrangements.
• Handle donor and partner correspondence, emails, and phone calls, ensuring timely and accurate responses.
• Prepare meeting agendas, materials, minutes, and arrange logistics such as venue, catering, and travel.
• Coordinate travel arrangements, including flights, accommodations, and transportation for the Director and Development Office staff.
• Maintain accurate records of contacts, projects, and development activities; organize files and documents.
• Track deadlines and deliverables to ensure smooth implementation of development initiatives.
• Conduct background research and prepare briefing materials for donor meetings.
• Serve as liaison between the Director, internal teams, and external partners, managing expectations.
• Assist with basic bookkeeping tasks, including preparing invoices and reimbursements.

Required profile

• Strong organizational and time‑management abilities.
• High level of discretion and professionalism when handling sensitive information.
• Excellent written and verbal communication skills.
• Ability to work independently and coordinate with multiple stakeholders.

Required skills

What we offer

• Opportunity to contribute to a leading environmental research and conservation organization.
• Collaborative work environment with a focus on impact‑driven projects.