Executive Assistant to Chief Executive Officer

About the role

We are seeking a proactive Executive Assistant to support our Chief Executive Officer as the company transitions from a services to a product and IP business. The role acts as a second brain for the CEO, handling strategic preparation, follow‑through and ensuring seamless execution of the office’s commitments.

Key responsibilities

• Own the CEO’s calendar end‑to‑end, protecting deep‑work blocks and managing domestic and international travel, visas and protocol.
• Tri­age the inbox, distinguishing decisions, drafts, delegations and non‑actionable items.
• Prepare concise briefing documents for every external meeting, summarising participants, objectives, prior interactions and required decisions.
• Maintain a live commitment tracker and run the weekly operating rhythm, including agenda setting, pre‑reads, minute taking and relentless follow‑up.
• Draft first‑cut decks, proposals, board notes and one‑pagers to a high standard, and conduct structured market, competitor and regulatory research.
• Work with financial models – revenue, margin, IRR, NPV and budget variance – to support strategic analysis.
• Coordinate board and committee logistics with the Company Secretary, manage the compliance calendar and safeguard price‑sensitive information.
• Capture decision rationale, track pipeline milestones and act as the single point of contact to unblock internal teams.

Required profile

• Proven experience supporting senior executives in fast‑moving, high‑stakes environments.
• Exceptional organisational ability with a focus on detail, follow‑through and discretion.
• Strong analytical mindset capable of understanding complex business and financial concepts.
• Excellent written communication skills for briefing documents, decks and decision logs.
• Ability to manage multiple priorities, travel logistics and cross‑functional coordination.

Required skills