Executive Assistant to CEO

About the role

Billeasy, a fast‑growing FinTech company, is looking for a proactive Executive Assistant to support its Chief Executive Officer. This strategic role goes beyond traditional admin duties, ensuring the CEO’s time is focused on high‑impact activities while providing seamless coordination across internal and external stakeholders.

Key responsibilities

• Manage the CEO’s calendar as a strategic resource, prioritising high‑value meetings and creating buffer time.
• Coordinate complex meetings with investors, partners, clients and internal teams, ensuring the CEO is fully briefed.
• Filter and draft email responses, flagging urgent matters for immediate attention.
• Serve as the primary point of contact between the CEO and all stakeholders, maintaining a professional tone.
• Conduct market and operational research to support decision‑making.
• Track progress on strategic projects, follow up on action items and ensure deadlines are met.
• Arrange end‑to‑end travel itineraries, including flights, accommodation and transport.
• Prepare agendas, presentation decks and meeting minutes.
• Handle sensitive financial and personnel information with discretion.

Required profile

• 3‑5 years of experience in an executive support or senior administrative role.
• Committed, curious and ready to take ownership of responsibilities.
• Excellent written and verbal communication in English.
• Ability to work independently and thrive in a fast‑paced environment.

Required skills

• High proficiency in Google Workspace (Calendar, Sheets, Docs).

What we offer

• A close‑knit team that feels like family.
• Trust, responsibility and clear growth opportunities.
• Honest feedback and continuous learning.
• Occasional light‑hearted jokes and a supportive culture.