Executive Assistant (Senior Level)

About the role

We are seeking an experienced Executive Assistant to provide high‑level administrative support to senior executives. The role involves managing complex calendars, coordinating travel, and handling confidential information with professionalism.

Key responsibilities

• Provide day‑to‑day administrative support to senior executives, managing schedules, appointments, and meetings.
• Proactively manage the executive’s calendar, avoiding conflicts and ensuring optimal time use.
• Organise and prepare materials for meetings, presentations, and reports.
• Handle confidential and sensitive information with discretion.
• Serve as primary point of contact between the executive and internal/external stakeholders, screening calls, emails, and inquiries.
• Draft correspondence, including emails, memos, and reports.
• Arrange complex travel itineraries, including flights, hotels, transportation, and visas.
• Coordinate logistics for internal and external meetings, conferences, and large‑scale events.
• Maintain electronic and physical filing systems for quick document access.
• Assist in managing ad‑hoc projects, tracking deadlines, tasks, and deliverables.
• Handle personal errands and finance administration for the executive when required.

Required profile

• Minimum 5‑10 years of experience as an executive or personal assistant supporting C‑level executives.
• Proven ability to manage complex calendars, travel arrangements, and high‑volume administrative tasks.
• Experience in a fast‑paced, high‑pressure corporate environment.
• Strong organisational and time‑management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.
• Discretion and professionalism when handling confidential information.

Required skills