Executive Assistant – Senior Leadership Support

About the role

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in Kolkata. The role involves managing complex calendars, coordinating cross‑functional priorities, and ensuring seamless execution of key business initiatives while maintaining strict confidentiality.

Key responsibilities

• Manage end‑to‑end calendar planning, meeting schedules, travel arrangements, and daily priorities for senior leadership.
• Coordinate internal and external meetings, prepare agendas, capture minutes, and track closure of action items.
• Act as the primary liaison between leadership and cross‑functional teams to ensure timely execution of business priorities.
• Prepare presentations, reports, dashboards, MIS, and business documents for leadership reviews.
• Drive follow‑ups with internal and external stakeholders to ensure timely completion of key deliverables.
• Handle travel bookings, expense reimbursements, and other administrative requirements.
• Maintain confidentiality of sensitive information, correspondence, and business documents.
• Coordinate leadership events, town halls, and cross‑functional meetings as required.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Required profile

• Strong organizational, planning, and multitasking abilities.
• Excellent verbal and written communication skills.
• Effective stakeholder management and follow‑up capabilities.
• High level of ownership, confidentiality, and attention to detail.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Google Workspace