Executive Assistant

About the role

We need an experienced Executive Assistant to support our Director directly. This high‑trust position ensures smooth daily operations, anticipates needs, and drives follow‑ups and reporting. It goes beyond pure administrative duties.

Key responsibilities

• Manage calendar, schedule meetings and plan travel for the Director.
• Draft and handle emails, correspondence, and coordinate with vendors, partners and internal teams.
• Prepare MIS reports, trackers and status summaries using Excel or Google Sheets.
• Take meeting notes and track action items to closure.
• Chase documents, confirmations and approvals across departments.
• Maintain confidential records, filing and office administration for the leadership office.

Required profile

• 8+ years experience as Executive Assistant or Secretary to MD, CEO, Chairman or Director level.
• Strong command of MS Excel and Google Workspace, able to build simple reports and trackers.
• Excellent written and spoken English; Bengali and Hindi are a plus.
• Proven discretion with confidential information.
• Highly organised, proactive and able to work without reminders.
• Based in Kolkata and comfortable working on‑site.

Required skills

• MS Excel
• Google Workspace