Executive Assistant – Mumbai

About the role

We are seeking an experienced Executive Assistant to support senior leadership at a leading financial services firm in Mumbai. The role involves managing communications, schedules, travel, and documentation to ensure smooth executive operations.

Key responsibilities

• Coordinate executive communications, including calls, emails, and client interactions.
• Prepare internal and external documents, reports, presentations, and correspondence.
• Schedule meetings, appointments, and manage travel itineraries.
• Maintain organized filing systems for paper and electronic records.
• Manage executives' calendars and coordinate meeting materials.
• Handle confidential information with discretion.
• Assist with budgeting, expense management, and basic financial reporting.
• Conduct research, compile project information, and support special projects.
• Facilitate internal and external communications and act as a liaison.
• Prepare meeting agendas, minutes, and support event planning.

Required profile

• Bachelor’s degree, preferably in Business Administration, secretarial studies, or a related field.
• 3 to 6 years of proven experience as an Executive Assistant.
• Strong verbal and written communication skills in English.
• Ability to handle sensitive information confidentially.
• Independent worker with strong teamwork orientation.
• Excellent organizational, time‑management, and problem‑solving abilities.
• Flexibility to adapt to changing priorities in a fast‑paced environment.

Required skills

• Advanced Microsoft Office proficiency.