Executive Assistant

About the role

We are seeking a proactive and dependable Executive Assistant to support senior leadership at One XL Info LLP. The role involves managing day‑to‑day operations, coordinating across multiple teams, and ensuring smooth communication in a fast‑paced remote environment.

Key responsibilities

• Implement and develop processes, including learning AI tools, preparing SOPs, and maintaining policy documents.
• Provide executive and administrative support: manage calendars, coordinate Zoom meetings, take minutes, and prepare reports.
• Coordinate with internal teams (HR, Development, Content, Design, etc.) to track content schedules and ensure timely delivery.
• Assist with expense tracking, invoice management, digital filing, and research for leadership.
• Identify gaps or issues, propose solutions, and work independently with minimal supervision.
• Handle confidential information with utmost professionalism and represent leadership in communications.

Required profile

• Excellent written and verbal communication in English.
• Strong organisational and time‑management abilities.
• Critical thinking and problem‑solving mindset.
• Ability to multitask, prioritise, and manage workload independently.
• Proactive, energetic, and solution‑oriented attitude.

Required skills

• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
• Familiarity with AI tools such as ChatGPT and Claude.
• Experience using scheduling tools, Zoom, and task‑tracking platforms.