Executive Assistant

About the role

The Executive Assistant provides comprehensive administrative support to the Director, ensuring the smooth operation of the office. This role involves managing the Director’s calendar, coordinating meetings, handling correspondence, and supporting special projects. The position requires strong organizational abilities, discretion, and proactive problem‑solving.

Key responsibilities

• Manage the Director’s schedule, arrange travel (bus, train, flight, hotel) and compare options.
• Coordinate meetings, events and company activities, and act as liaison between the Director’s office and department heads.
• Maintain office supplies, inventory, vendor relationships and facility services (housekeeping, security, maintenance).
• Handle office records, documents and administrative expense tracking.
• Support employee onboarding, documentation and coordinate with HR/Admin for employee‑related requirements.
• Identify pending issues, escalate to management and assist with special projects assigned by the Director.
• Operate payment portals and card systems for office transactions.

Required profile

• Any graduate with strong attention to detail.
• Excellent organizational and time‑management skills.
• Ability to handle confidential information with discretion.
• Proactive attitude and effective problem‑solving capabilities.

Required skills

• Knowledge of payment portals and card processing systems.