Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support our Director of Operations, managers and HR team. The role ensures smooth administrative processes, effective time management and contributes to a collaborative workplace culture.

Key responsibilities

• Manage the Director of Operations’ calendar, schedule meetings, conferences, teleconferences and travel arrangements.
• Prepare accurate reports, presentations and business documents.
• Coordinate office events, employee engagement activities and business meetings, including logistics such as resources, lunches and vendor services.
• Handle confidential information and maintain organized records and databases.
• Respond promptly to employee inquiries and support day‑to‑day office operations.
• Oversee office supplies, purchases and vendor relationships.

Required profile

• Strong understanding of business priorities, schedules and deadlines.
• Ability to anticipate administrative needs and act proactively.
• Excellent organizational skills with the capacity to manage multiple priorities.
• Professional communication and relationship‑building with internal and external stakeholders.
• High level of discretion and confidentiality.

Required skills

• Proficiency in calendar and email management tools (e.g., Outlook, Google Calendar).
• Experience with document creation and presentation software (e.g., Microsoft Office, Google Workspace).
• Record‑keeping and data‑management capabilities.
• Event planning and vendor coordination.