Executive Assistant

About the role

We are seeking an experienced and detail‑oriented Executive Assistant to provide high‑level administrative and coordination support to senior leadership. The role demands strong organisational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality in a fast‑paced professional environment.

Key responsibilities

• Manage calendars, appointments, meetings and travel arrangements.
• Handle correspondence, documentation and day‑to‑day administrative tasks.
• Act as a gatekeeper by prioritising communications and requests.
• Manage confidential and sensitive information with discretion.
• Serve as the primary point of contact between leadership and internal/external stakeholders.
• Coordinate meetings, calls and leadership interactions across teams.
• Ensure timely follow‑ups on action items, requests and approvals.
• Prepare agendas, presentations and meeting materials.
• Record minutes where required and track action items to closure.
• Maintain organised, up‑to‑date records of meetings, documents and communications.
• Plan and coordinate domestic and international travel.
• Support logistics for leadership meetings, events and stakeholder engagements.
• Ensure smooth scheduling across multiple priorities and time zones.

Required profile

• 3–6 years of experience as an Executive Assistant or in a comparable administrative role.
• Strong organisational, time‑management and multitasking capabilities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion and reliability.
• Detail‑oriented with the ability to anticipate needs and take initiative.
• Comfortable working in a dynamic, fast‑paced environment.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).