Executive Assistant

About the role

Studio Bipolar, a full‑service interior design and architecture firm based in Gurugram, is seeking a full‑time Executive Assistant to support its leadership team on‑site. The role involves providing high‑level administrative support to ensure smooth daily operations.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate travel arrangements.
• Handle correspondence, organize documents and draft presentations.
• Coordinate with suppliers, internal teams and external partners.
• Maintain office records, assist with general administration and streamline processes.
• Ensure timely follow‑up on key tasks and initiatives.

Required profile

• Strong executive administrative support skills, including calendar and meeting management.
• Excellent written and verbal communication with professional interaction abilities.
• Proven experience in document organization, data entry and office coordination.
• High attention to detail, strong time‑management and ability to multitask in a fast‑paced environment.
• Prior experience supporting executives or senior leadership, preferably in design, architecture or creative services.
• Bachelor’s degree or equivalent experience in business administration, communications or related field (preferred).

Required skills

• Email
• Calendars
• Spreadsheets
• Presentation tools
• Project management tools