Executive Assistant

About the role

We are seeking a highly organised and proactive Executive Assistant to support the CEO of a boutique international firm. The role combines executive support, office administration, and HR coordination in a hybrid work environment based in Mumbai.

Key responsibilities

• Serve as the primary point of contact for the CEO, managing calendar, travel, meetings, proposals and confidential communications.
• Oversee day‑to‑day office administration, streamline internal processes and ensure smooth operations.
• Lead internal recruitment, onboarding, employee engagement and HR policy management, maintaining employee records.
• Maintain recruitment databases, resumes, trackers and generate reports.
• Ensure data accuracy across CRM, spreadsheets and project‑management tools.
• Assist with social‑media content creation and branding tasks.
• Conduct market research and talent mapping for key search mandates.
• Track invoices, reimbursements, petty cash and basic financial documentation.
• Ensure compliance with relevant employment laws and regulations.

Required profile

• Bachelor's degree or equivalent experience.
• Positive, friendly and professional attitude.
• Well‑organized, detail‑oriented with strong multi‑tasking and follow‑up abilities.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in Microsoft Office suite (Excel, Word, PowerPoint, etc.).