Executive Assistant – AI Tools & Automation

About the role

We are seeking a proactive Executive Assistant who leverages AI tools to boost productivity and support senior leadership. The ideal candidate thrives on multitasking, coordinating across teams, and using technology to streamline daily operations.

Key responsibilities

• Manage executive calendars, meetings, appointments, and travel logistics.
• Prepare agendas, take meeting notes, and circulate follow‑up action items.
• Draft professional emails, reports, presentations, and documents using AI assistants.
• Conduct online research and synthesize information with ChatGPT, Claude, Gemini, or Microsoft Copilot.
• Create and maintain SOPs, templates, and documentation in Notion.
• Automate repetitive workflows with Zapier or Make.
• Coordinate with HR, Finance, Operations, vendors, and other stakeholders.
• Schedule interviews and assist with recruitment coordination.
• Handle confidential information with utmost professionalism.

Required profile

• 2–4 years of experience as an Executive Assistant, Executive Coordinator, or Founder’s Office Associate.
• Hands‑on experience using AI tools such as ChatGPT, Claude, Gemini, or Microsoft Copilot.
• Proficient with Google Workspace or Microsoft 365.
• Strong written and verbal communication in English.
• Excellent organizational, multitasking, and time‑management abilities.
• Ability to work independently and prioritize multiple tasks.

Required skills

• ChatGPT
• Claude
• Gemini
• Microsoft Copilot
• Google Workspace
• Microsoft 365
• Otter.ai
• Fireflies.ai
• tl;dv
• Read AI
• Notion AI
• Canva AI
• Gamma
• Zapier
• Make