Executive Assistant & Administrative Support

About the role

We are seeking a proactive Executive Assistant to provide high‑level support to the General Manager and senior leadership team. The role combines strategic calendar management, confidential document handling, and coordination of cross‑functional initiatives to ensure smooth day‑to‑day operations.

Key responsibilities

• Manage the General Manager’s calendar, prioritize meetings, and align schedules with business objectives.
• Prepare, design, and review presentations, reports, and leadership communications.
• Coordinate leadership meetings, strategic events, and cross‑functional project timelines, tracking risks and deliverables.
• Handle visitor and guest logistics in Mumbai, including agendas, transportation, and accommodations.
• Lead vendor management for travel and logistics, negotiating contracts and evaluating performance.
• Oversee office operations, inventory, and vendor invoice processing.

Required profile

• Minimum 5 years of experience as an Executive Assistant supporting senior leadership.
• Graduation level education; an associate degree is a plus.
• Strong organizational abilities and capacity to thrive in a fast‑paced environment.
• Professional communication skills with a high degree of discretion.

Required skills

• Proficiency with Microsoft Excel
• Proficiency with Microsoft Outlook
• Proficiency with Microsoft Word
• Proficiency with Microsoft PowerPoint