Deputy Manager – Administration Incharge

About the role

The Deputy Manager – Admin Incharge will oversee the administration function, ensuring effective governance, budget control, facilities, transport, and asset management across the site. This role coordinates with HR, the site CEO and corporate office to align operational activities with business objectives.

Key responsibilities

• Develop and manage the site budget in collaboration with stakeholders, monitor expenses via BPC, and prepare proposals for additional funding.
• Maintain governance frameworks, MIS reporting and ensure compliance with monthly budget utilization observations.
• Oversee facilities management for offices and guest house, achieving high employee and visitor satisfaction.
• Manage vendor relationships, conduct monthly meetings, and enforce service level agreements.
• Supervise transport operations, ensuring legal and contractual compliance and efficient vehicle utilization.
• Coordinate travel arrangements, hotel bookings and guest services for visitors.
• Track and maintain office assets, conduct periodic inspections, and arrange disposal of unusable items.
• Allocate office space and workstations for new employees.
• Identify cost‑saving opportunities aiming for at least 3 % reduction of the approved budget.
• Plan and execute events at the site, ensuring timely logistics and stakeholder coordination.
• Manage guest house and canteen operations, maintaining registers and targeting 90 % positive visitor feedback.

Required profile

• Proven experience in administration, facilities or operations management.
• Strong budgeting and financial monitoring capabilities.
• Excellent coordination with internal and external stakeholders.
• Ability to drive cost optimisation and process improvements.
• Attention to detail in asset and space management.
• Effective communication and problem‑solving skills.

Required skills