Assistant Manager – Project Coordination & Vendor Management

About the role

The Assistant Manager will support project delivery by coordinating schedules, managing vendor relationships, and ensuring compliance with internal processes. This role operates across IST and EST time zones and interacts with senior leadership and key stakeholders.

Key responsibilities

• Plan and track project schedules using Jira and Confluence, providing regular progress updates and applying Agile methodology.
• Host meetings, record minutes, and follow up on action items and deliverables.
• Manage vendor contracts, SLAs, and payment processing, ensuring timely invoicing and compliance.
• Research, prioritize, and resolve incoming issues, including confidential matters.
• Prepare and review presentations for senior leadership.
• Oversee contract management (SOW, MSA, NDA) and client creation.
• Handle revenue forecasting, monitor performance against projections, and adjust forecasts as needed.
• Administer timesheet management and ensure compliance with client requirements.
• Coordinate organization‑wide mandatory training and assist in developing internal compliance policies.
• Produce MIS reports and trackers on a regular basis.

Required profile

• Excellent organizational skills with a strong attention to detail.
• Ability to manage multiple tasks and stakeholders in a fast‑paced environment.
• Flexibility to support shifts across IST/EST time zones.
• Effective communication and documentation abilities.

Required skills

• Jira
• Confluence