Assistant Manager – Executive Assistant

About the role

This position provides high‑level administrative, organizational, and strategic support to multiple C‑suite executives. The role ensures that senior leaders can focus on core business priorities by handling complex schedules, communications, and confidential information.

Key responsibilities

• Coordinate extensive, frequently changing calendars across multiple time zones, resolve conflicts and prioritize urgent meetings.
• Screen emails, phone calls, and visitors; draft correspondence, memos and presentations on behalf of executives.
• Prepare meeting agendas, gather briefing materials, attend meetings to take minutes and track action items.
• Oversee special projects such as market research and reporting, and organize corporate events, board meetings and off‑site sessions.
• Track corporate expenses, collect receipts and submit detailed reimbursement and credit‑card reports.

Required profile

• Minimum 4 years of experience in an administrative role reporting directly to C‑suite executives.
• Uncompromising discretion and ability to handle highly sensitive confidential data.
• Exceptional organization and time‑management skills with a proactive, “can‑do” attitude.
• Flawless written and verbal communication.
• Strong problem‑solving capability and ability to manage last‑minute emergencies independently.

Required skills

• Advanced knowledge of Microsoft 365.
• Advanced knowledge of Google Workspace.
• Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams.
• Experience with Concur expense‑management tool (preferred).