Executive Assistant / Secretary

About the role

We are seeking a highly organised and detail‑oriented Executive Assistant/Secretary to support our lawyers and teams in the Gurugram office. The role involves providing comprehensive secretarial and administrative assistance while handling confidential information with discretion.

Key responsibilities

• Provide day‑to‑day secretarial and administrative support to partners, lawyers, and teams.
• Prepare, format, proofread, compile, and maintain legal documents, correspondence, presentations, and client‑related materials.
• Assist with document management, including indexing, organising, maintaining, and retrieving files and records.
• Coordinate meetings, conference calls, appointments, and diaries across multiple stakeholders.
• Manage travel arrangements, itineraries, and related logistics.
• Assist with preparation and submission of timesheets, expense statements, vouchers, and other administrative records.
• Support lawyers with file opening, file codes, billing matters, and practice administration requirements.
• Coordinate with internal teams and external stakeholders as required.
• Maintain accurate records and ensure timely follow‑up on pending matters.
• Handle confidential and sensitive information with discretion.

Required profile

• 3+ years of relevant experience as a Secretary, Executive Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organisational and time‑management abilities, able to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast‑paced professional environment.
• Professional interpersonal approach and discretion with confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint