Assistant Manager – Administration

About the role

The Assistant Manager – Administration will oversee daily administrative operations, ensuring efficiency, compliance, and smooth coordination across multiple departments. This role supports upper management with logistics, documentation, and audit preparation while supervising a team of administrative staff.

Key responsibilities

• Supervise daily administrative tasks, including plant administration, office supplies, and facility services.
• Manage transportation of employee buses, utility vehicles, and company‑owned fleet; track vehicles via GPS and geo‑fencing.
• Verify transportation invoices against GPS data and process payments.
• Oversee driver training in line with RVDTS guidelines and ensure statutory compliance of all vehicles (insurance, road tax, fitness, PUC).
• Coordinate with department heads for furniture, drinking water, stationery, and support services during COH, AOH, and lit‑up activities.
• Prepare inventory reports for all admin assets and manage purchase requisitions and purchase orders.
• Compile monthly MIS, CAPEX and OPEX budgets, CER reports, and audit documentation for internal and external audits.
• Supervise administrative staff, allocate responsibilities, and monitor performance.
• Handle agendas, travel arrangements, correspondence, and maintain secure records and databases.

Required profile

• Graduate with an MBA, preferably in Human Resources.
• 8–12 years of experience in administration, logistics, or related functions.
• Strong knowledge of statutory vehicle compliance and audit processes.
• Excellent organizational and communication skills.

Required skills

• GPS tracking and geo‑fencing systems.
• MIS reporting and data management.
• Inventory and asset management.
• Purchase requisition and PO processing.

What we offer

• Opportunity to lead a dynamic administrative team.
• Exposure to multi‑departmental projects and high‑visibility initiatives.
• Competitive compensation package.