Administrative & Reception Executive

About the role

We are looking for a proactive Administrative & Reception Executive to manage our front desk, coordinate travel, and provide comprehensive support to various teams. The role combines reception duties with executive assistance and travel desk responsibilities.

Key responsibilities

• Welcome visitors, candidates, clients, and employees, ensuring a professional front‑desk experience.
• Handle incoming calls, emails, and general inquiries, routing them to the appropriate departments.
• Arrange domestic and international travel, including flights, hotels, airport transfers, and itineraries.
• Liaise with travel vendors to secure cost‑effective bookings and obtain timely confirmations.
• Maintain travel records, invoices, expense reports, and related documentation.
• Coordinate meeting‑room bookings and prepare conference rooms for meetings.
• Manage courier services, incoming and outgoing mail, and office correspondence.
• Keep the reception area tidy, presentable, and stocked with necessary supplies.
• Provide administrative support to various teams and assist with office events and visitor management.
• Handle sensitive employee and business information with confidentiality.

Required profile

• Bachelor's degree in any discipline.
• 2–5 years of experience in front‑office administration, reception, executive assistance, or travel desk management.

Required skills