Administrative Executive

About the role

The Administrative Executive will ensure the smooth operation of the office by managing daily administrative tasks, coordinating facilities, and supporting staff and management. This full‑time position is based in Chennai and reports to senior management.

Key responsibilities

• Manage day‑to‑day office administration and ensure smooth office operations.
• Coordinate office activities in line with company policies and procedures.
• Manage calendars, appointments, meeting rooms, and conference facilities.
• Organise internal and external meetings, events, and travel arrangements.
• Handle correspondence, including emails, couriers, and official documentation.
• Coordinate with vendors for office maintenance, housekeeping, pantry, security, and other facility services.
• Supervise administrative support staff and monitor service delivery.
• Manage office supplies, stationery, pantry items, inventory, and office assets.
• Process vendor invoices, expense claims, and support administrative budgeting.
• Maintain office records, databases, filing systems, and MIS reports.
• Ensure compliance with company policies, statutory requirements, and workplace safety standards.
• Support audits and maintain compliance‑related documentation.
• Provide administrative support to employees and management and handle day‑to‑day queries.

Required profile

• Proven experience in office administration and facility coordination.
• Ability to supervise support staff and monitor service quality.
• Strong organizational skills for managing calendars, meetings, and travel.
• Experience processing invoices, expense claims, and budgeting support.
• Knowledge of compliance, statutory requirements, and workplace safety.

Required skills

• Office Administration
• Facility & Vendor Management
• Inventory & Asset Management
• Travel & Event Coordination
• Communication & Coordination