Administrative Assistant – Transport Operations

About the role

We are looking for an organized Administrative Assistant to support our transport operations. The role involves handling a wide range of clerical and coordination tasks to ensure smooth daily functioning of the department.

Key responsibilities

• Prepare, edit, and format documents, reports, and presentations.
• Maintain and update company databases, contact lists, and records.
• Manage both electronic and physical filing systems.
• Handle incoming and outgoing correspondence, including emails, letters, and courier packages.
• Support office operations such as inventory management, ordering supplies, and managing stationery.
• Assist in coordinating meetings, appointments, and calendars for team members.
• Arrange travel bookings, accommodations, and itineraries for staff.
• Serve as a point of contact for internal queries and escalate issues when required.
• Greet and assist visitors and new joiners.
• Support HR and administrative activities, including onboarding documentation and employee records when needed.
• Perform accurate data entry and maintain logs, spreadsheets, and trackers.
• Prepare basic reports and summaries as instructed by senior team members.
• Ensure adherence to company policies, confidentiality, and data protection guidelines.
• Assist in updating standard operating procedures and administrative guidelines.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and high level of accuracy.
• Ability to handle confidential information responsibly.
• Proactive attitude with a willingness to support various departments.

Required skills