Administrative Assistant

About the role

We are looking for an Administrative Assistant to support daily office operations at our Hubli office. The role involves managing correspondence, scheduling meetings, maintaining records, and providing executive support. You will be the first point of contact for visitors and callers, ensuring a professional front‑office experience.

Key responsibilities

• Manage incoming and outgoing correspondence.
• Schedule meetings, appointments, and conference rooms.
• Maintain organized records, files, and documentation.
• Assist executives with administrative tasks and calendar management.
• Prepare basic reports and presentations.
• Coordinate internal communication across teams.
• Handle phone calls with professional etiquette.
• Greet visitors and ensure smooth front‑office operations.
• Maintain office supplies and inventory.
• Support documentation for financial and operational processes.
• Collaborate with colleagues to uphold service and compliance standards.

Required profile

• Strong administrative and executive assistance skills.
• Solid clerical abilities including filing, data entry, and record‑keeping.
• Professional phone etiquette and clear verbal and written communication.
• Attention to detail, organizational skills, and ability to prioritize in a fast‑paced environment.
• Ability to work collaboratively with diverse teams and stakeholders.
• Prior administrative experience in financial services or related sectors is an advantage.
• Graduate degree or equivalent; office administration certification is beneficial.

Required skills

• Proficiency in common office applications such as word processing.
• Proficiency in spreadsheets.
• Proficiency in email tools.
• Proficiency in calendar tools.