Administrative Assistant – Facility & Vendor Management

About the role

We are looking for an Administrative Assistant to support our office operations in Pune. The role focuses on efficient facility, space, and vendor management while ensuring smooth contract administration and cross‑functional support.

Key responsibilities

• Manage facility, space, and office operations to maintain an organized work environment.
• Coordinate with vendors, oversee service delivery, and handle vendor documentation.
• Review and administer contracts, ensuring compliance and timely renewals.
• Schedule calendars, arrange meetings, and handle meeting logistics.
• Maintain accurate documentation, prepare regular reports, and support departmental needs.
• Provide cross‑functional administrative assistance across various teams.

Required profile

• Graduate degree.
• 1‑3 years of relevant administrative or facility management experience.
• Strong organizational abilities and attention to detail.
• Effective communication skills for internal and external coordination.

Required skills

• Facility management
• Vendor coordination
• Space planning
• Contract review
• Calendar management
• Report preparation

What we offer

• Learning & development programs.
• Growth‑oriented, process‑driven work environment.
• Transparent and vibrant company culture.
• Work‑life balance initiatives.
• Health insurance and annual health check‑up.