Administrative and Quality Assurance Assistant

About the role

The Administrative and Quality Assurance Assistant provides high‑level executive support to the US‑based Chief Audit Executive while leading the Quality Assurance and Improvement Program for the internal audit function. This dual focus ensures smooth day‑to‑day operations and continuous improvement of audit standards.

Key responsibilities

• Manage the CAE’s complex calendar across US and India time zones, including Audit Committee meetings and global team touchpoints.
• Prepare, format, edit, and proofread internal audit reports, executive summaries, and PowerPoint presentations for Board and senior management.
• Coordinate international and domestic travel logistics, visa arrangements, and expense processing.
• Organize meeting agendas, capture detailed minutes, and track cross‑functional action items to completion.
• Administer audit software, ensuring data integrity and timely updates.
• Lead the Quality Assurance and Improvement Program, monitoring compliance with Global Internal Audit Standards and driving process enhancements.

Required profile

• Proven experience supporting senior executives, preferably in a global or audit environment.
• Strong organizational skills with the ability to manage multiple priorities across time zones.
• Attention to detail and high standards for document accuracy.
• Understanding of internal audit processes and quality assurance principles.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint).
• Audit management software administration.
• Travel and expense management tools.

What we offer

• Opportunity to work with a historic, globally recognized brand.
• Collaborative environment that values innovation, integrity, and excellence.
• Exposure to international audit operations and quality assurance initiatives.