Administration Officer – Central Maintenance Support

About the role

The Administration Officer will support the Central Maintenance Support (CMS) team at BSM, ensuring smooth administrative operations and acting as the HR liaison for the team. You will work closely with the CMS Manager to manage documentation, IT infrastructure, and team events.

Key responsibilities

• Assist the CMS Manager with daily administrative tasks and support the BSM maintenance strategy.
• Maintain and back‑up important documents, update the BSM OneHub SharePoint site, and manage IT liaison with BSM and MA IT departments.
• Handle billing, purchase orders, and record‑keeping in coordination with the finance team.
• Prepare presentations using Microsoft PowerPoint and leverage AI productivity tools to streamline workloads.
• Coordinate team events and represent the CMS team in HR‑related activities.
• Develop working knowledge of SmartPAL maintenance and Data Library modules to provide basic assistance during high‑workload periods.

Required profile

• Bachelor’s degree in Business Administration, Computer Applications, Information Technology, Commerce or a related field.
• 2‑3 years of experience in administration, business support, project coordination or operations support.
• Experience in document management, reporting, stakeholder coordination, billing support and records administration.
• Preferable experience in maritime, technical management, engineering support or IT‑enabled services.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• SharePoint
• AI productivity tools
• IT infrastructure management