Administration Manager

About the role

The Administration Manager is responsible for ensuring smooth day‑to‑day office operations, supporting all business functions, and maintaining compliance with company policies. This role coordinates administrative resources, vendor relationships, event logistics, and facility management to enable efficient and cost‑effective operations.

Key responsibilities

• General Administration: Organise office systems, workspaces, storage areas and provide seamless support across all functions while adhering to policies.
• Vendor Management, Compliance & Documentation: Maintain contracts, licences, insurance, permits and accurate records of vendors, venues and assets; ensure compliance and audit readiness.
• Event Logistics & Operational Support: Arrange procurement, travel, accommodation and on‑ground support for events; manage movement of materials and vendor coordination.
• Budget Management & Cost Control: Monitor administrative budgets, coordinate invoice tracking and payments with Finance, and identify cost‑saving opportunities.
• Invoice Processing & Financial Controls: Submit and verify vendor invoices, validate rates, GST/TDS, and maintain supporting documentation for expenses.
• Process Management & Documentation: Keep the Administration Workflow Master Sheet and operational trackers up‑to‑date, improving process efficiency.
• Facility Management: Ensure office premises, storage and event support facilities are safe, functional and well maintained.

Required profile

Required skills