Senior Executive – Procurement & Vendor Management

About the role

We are seeking a proactive and detail‑oriented Senior Executive – Procurement & Vendor Management to oversee the smooth day‑to‑day functioning of our office. The role will manage procurement requests, vendor sourcing, negotiations, and coordination, ensuring compliance and cost‑effectiveness.

Key responsibilities

• Manage the complete procurement cycle, including requisitions, RFQs, quotations, purchase orders, and delivery follow‑ups.
• Identify, evaluate, onboard, and maintain relationships with reliable vendors and suppliers.
• Obtain and compare vendor quotations based on price, quality, delivery timelines, and commercial terms.
• Negotiate pricing, payment terms, contracts, and service‑level agreements with vendors.
• Monitor vendor performance, including quality, delivery, responsiveness, and adherence to agreed terms.
• Maintain an updated vendor database, contracts, pricing information, and procurement records.
• Coordinate with internal departments to understand procurement requirements and ensure timely availability of materials/services.
• Prepare and track purchase orders, deliveries, invoices, and payment status in coordination with Finance and Accounts.
• Resolve vendor‑related issues, including delivery delays, quality concerns, pricing discrepancies, and invoice disputes.
• Support vendor audits, compliance checks, and periodic supplier performance reviews.
• Identify cost‑saving opportunities and alternative suppliers.
• Ensure procurement activities comply with company policies, approval processes, and applicable regulations.
• Prepare procurement reports, vendor performance reports, cost analyses, and management dashboards.
• Assist the manager in information security activities and implement security policies.

Required profile

• Bachelor’s degree in Administration, Management or related field (preferred).
• 5–8 years of experience in procurement, purchasing, sourcing, or vendor management.
• Strong negotiation and communication skills.
• Proven ability to manage multiple vendors and procurement activities simultaneously.
• Good analytical and problem‑solving abilities with strong attention to detail.
• Proficiency in MS Excel and procurement/ERP systems.

Required skills

• MS Excel
• Procurement/ERP systems
• MS Office Suite (Word, PowerPoint, Outlook)
• Google Gmail
• Google Sheets