Receptionist & Admin Coordinator

About the role

We are looking for a proactive Receptionist & Admin Coordinator to ensure the smooth operation of our Mumbai office. The role combines front‑desk duties with a broad range of administrative responsibilities, supporting both employees and visitors.

Key responsibilities

• Manage office inventory, stationery, housekeeping supplies and vendor procurement.
• Oversee maintenance of office equipment, facilities and utilities.
• Maintain employee attendance and leave records and ensure compliance with company policies.
• Handle reception duties, visitor management and incoming calls.
• Coordinate employee travel, hotel bookings, meeting‑room schedules and courier services.
• Assist HR with onboarding, exits, training coordination and employee engagement activities.
• Supervise housekeeping operations to keep the workplace clean and organized.

Required profile

• Graduate in any discipline; a diploma or certification in Office Administration, Business Management or a related field is a plus.
• 3‑5 years of experience in administration, office coordination or facility management.
• Strong organizational, time‑management and communication abilities.
• Positive attitude, reliability and ability to maintain confidentiality.

Required skills

• Proficiency in MS Office.
• Proficiency in Google Workspace.