Reception & Facilities Coordinator

About the role

We are seeking a Reception & Facilities Coordinator to manage the day‑to‑day operations of our Trivandrum office located within the Infosys campus. The role serves as the primary point of contact for security, finance, facilities, and customs teams, ensuring a safe, efficient, and welcoming workplace for all employees.

Key responsibilities

• Oversee daily office facilities operations and ensure smooth functioning for staff and business processes.
• Act as the single liaison for security, finance, facilities, and customs clearance teams on the Infosys campus.
• Coordinate with in‑tech departments in Kochi to align onsite business functions and requirements.
• Manage goods‑inward processes, ensuring timely receipt and proper handling of materials.
• Monitor compliance with facilities and office operation procedures.
• Facilitate employee entry and exit through security and access control systems.
• Work with vendors and service providers to maintain seamless facility services.
• Track and follow up on service requests and maintenance activities.
• Maintain office supplies inventory and provide front‑reception support as needed.

Required profile

• Bachelor’s degree or diploma in Facilities Management, Administration, Hospitality, or a related field.
• 1–3 years of experience in facilities management, administration, workplace services, or office operations.
• Basic understanding of workplace safety, compliance practices, and emergency preparedness.
• Experience with reception or front‑office duties is a plus.
• Knowledge of vendor management and facility coordination.

Required skills